A Beginner’s Guide to Creating an Outlook Email Template

Welcome to our beginner’s guide to creating an Outlook email template! In this post, we will walk you through the steps to create a customized email template in Outlook, making your emails more efficient and professional. Whether you’re a business professional, a student, or just someone looking to streamline their email communications, this guide is for you.

Why Use Email Templates?

Creating an Outlook email template can save you time and effort by allowing you to pre-define the structure and content of your emails. This is especially useful for repetitive emails, such as weekly reports, marketing campaigns, or sales pitches. With a well-designed template, you can ensure consistency in your email communications and make a lasting impression on your recipients.

How to Create an Outlook Email Template

Step 1: Open Outlook and Start a New Email

The first step in creating an Outlook email template is to open Outlook and start a new email. You can do this by clicking on the “New Email” button in the top left corner of the Outlook window.

Step 2: Design Your Email Template

Once you have started a new email, design your email template by adding your desired text, images, links, and formatting. You can also add placeholders for dynamic content, such as recipient names or dates, using the “Insert” tab in the Outlook menu.

Step 3: Save Your Email Template

After designing your email template, save it by clicking on the “File” tab in the Outlook menu and selecting “Save As.” Choose a location on your computer to save the template, and give it a descriptive name for easy identification.

Step 4: Use Your Email Template

Now that you have created and saved your Outlook email template, you can use it by opening a new email, clicking on the “More Items” button in the Outlook menu, and selecting “Choose Form.” Choose your saved template from the list, and it will populate the email with your pre-defined content.

Best Practices for Outlook Email Templates

When creating an Outlook email template, keep the following best practices in mind:

  • Keep your template simple and easy to read
  • Include your contact information and a call to action
  • Avoid using too many graphics or large file attachments
  • Test your template on different devices and email clients


Congratulations! You’ve now learned how to create an Outlook email template. By following the steps outlined in this guide and keeping best practices in mind, you can create professional-looking emails that will impress your recipients. Have you created your own Outlook email template? We’d love to hear about your experience in the comments below!

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